Data Management: How To Organize Your Computer Files
Disorganized computer files can cause plenty of problems. First, it is difficult for you to find the ones you are looking for. There may also be duplicates and update the wrong copies. You may also be so complacent that you forget to back your files up, losing them once your PC crashes.
Managing computer files do not have to be very difficult. You can begin with the following tips:
Create a main folder. This is ideal if you are sharing the computer with somebody else. The main folder will hold all the other subfolders, which you are going to create later on. Place all your files in the main folder, even those that are already in the subfolders.
Arrange them in alphabetical order. The purpose of this is to spot redundant files immediately. However, you need to run a duplicate file finder program. This software can spot duplicate files not only in terms of file names but also in content and date of creation.
Create subfolders. Study the files you have. How do you classify them? Are they work files, personal files, business files, music, or videos? Create subfolders. Make sure you can properly label them, so it is very easy for you to know where to place the files later.
Start sorting. With the newly created subfolders, you can already start moving the files on the main folder to the subfolders. To make the sorting more convenient, you can reorganize the files according to type. Usually, work and business files are documents, while personal files can be a combination of images, videos, texts, and audio.
Decide where to place the main folder. Have one place for all the files, including their folders. Normally, computer users place them in My Documents (or Documents). However, for ease, you can place the folder in the Desktop. You do not have to worry about cluttering your desktop. If you can maintain your sense of organization, you will still keep your desktop clean.
Be persistent. Now that you have organized your files, make sure that you do not end up saving the files anywhere else. Saving them at the right folders does not have to take up so much of your time. Do not forget to delete the files that you no longer need.
Data management is not only for companies and health care facilities. It should also be practiced by everyone, especially those people who have very cluttered desktops and laptops.